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Records of the Financial Administration

 Collection
Identifier: UFIA

Scope and Contents

Records of the Financial Administration consists of documents dated 1940 to 1962. Materials include reports, correspondence, agreements, bond notices, invoices, bills, miscellaneous financial information, photographs, and negatives. The collection represents a selection of materials from Business Manager Joseph Whalley's office rather than a complete financial record of Colorado A & M between 1940 and 1962. Of particular interest are the Lutz and May Engineers reports on steam distribution and water and sewage systems on campus. A small amount of material related to Fort Lewis Agriculture and Mecanic Arts College is also present. Photographic prints and negatives show cloud formations, and it is unclear how these materials relate to the rest of this collection.

Dates

  • 1940-1962

Creator

Restrictions on Access

There are no access restrictions on this collection. However, the collection is stored off-site, so advance notice is required.

Restrictions on Use

Not all of the material in the collection is in the public domain. Researchers are responsible for addressing copyright issues.

History

At the inception of Colorado Agricultural College (now Colorado State University), the State Board of Agriculture (SBA) handled all financial matters, and Board Secretary Harris Stratton kept the insitution's books. Later, the board elected a local treasurer, Charles H. Sheldon, and hired bookkeepers to discharge the daily business of the college. The need for financial record keeping and management of a growing campus increased in the following years,which eventually led to the creation of the Business Office. The office underwent several organizational and name changes in subsequent years. Today, financial administration and facilites management is overseen by the CSU Vice President for Operations.

Joseph M. Whalley was the long-time Business Manager of Colorado State University. His career at CSU spanned thirty years, and during that time he oversaw the growth of CSU's budgets and facilities. Colorado State College of Agriculture and Mechanic Arts hired Joseph M. Whalley as an instructor in Economics in the Department of Economics, Sociology and History on November 4, 1939. Two years later, on January 24, 1941, the SBA appointed him Assistant Treasurer. Whalley was elected full-time Treasurer of the State Board of Agriculture and appointed Purchasing Agent for the college in 1944 and Chief Financial Officer in 1945. The SBA changed his title to Business Manager for Colorado A & M in 1947, a position he maintained until 1966, when he was appointed Colorado State University's Business Manager, Department of Auxiliary Enterprises. In 1968 he became Manager of Construction Controls and Reports for Facilities Planning. Whalley served on the SBA as Treasurer from 1944 until 1969, when he retired from the SBA and Colorado State University.

Extent

3 linear feet (2 record cartons)

Language of Materials

English

Abstract

Records of the Financial Administration consists of historical financial information about the Colorado A & M College (now Colorado State University) in the form of reports, correspondence, agreements, bond notices, invoices, bills, miscellaneous financial information, photographs, and negatives. Materials were collected from the office of the university's long-time Business Manager Joseph M. Whalley.

Arrangement

The collection consists of 1 series in 2 record cartons:

Series 1: Financial Administration records and miscellany

Acquisition

Dr. James E. Hansen acquired materials from the Student Services building from various individuals that he assembled into the Records of the Financial Administration beginning in 1972. Small amounts of materials were further collected through 1978.

Related Collections

The Records of the Vice President for Finance and Administration and the Records of the Vice President for Operations both contain operating and financial records of Colorado State University.

Processing

Processing remains incomplete. After the collection was assembled in the 1970s, Assistant Archivist Becky Haglund surveyed and wrote a report on it in 1980. Most likely in 1993, an unkown processor removed five boxes of annual financial reports, payroll affidavits, and equipment pamphlets from the collection, re-housed remaining materials in acid-free folders, and organized the collection by material type and then alphabetically.

Title
Guide to the Records of the Financial Administration
Status
Edited Full Draft
Author
Prepared by Clarissa J. Trapp
Date
Copyright 2018
Language of description
English
Script of description
Latin
Language of description note
Finding aid written in English.

Repository Details

Part of the CSU Libraries Archives & Special Collections Repository

Contact:
Fort Collins Colorado 80523-1019 USA
970-491-1844